Frequently Asked Questions
What is included with each picnic?
Includes:
Two Hours
Picnic Tables
Pillows: One per guest
Table Decor: Based on theme, includes candles & tablescaping
Custom Place Card Menus: One per guest
Floral Arrangements: One medium floral arrangement per 4ft. of table
Plates: One dinner plate per guest
Utensils: One fork & knife per guest, plus additional bamboo utensils
Glassware: One glass goblet per guest, plus one bamboo paper cup per guest
Linen Napkins: One linen napkin per guest, plus additional paper napkins
Small Picnic Basket
Oversize Picnic Storage Basket
Poufs
Sitting Rugs + Blankets
Bluetooth Speaker: Bose speaker
Chilled Water: One 12oz serving of water per guest
Sparkling Soda: One 12oz can of La Croix per guest
Ice: One five lb. bag of ice per six guests
Ice Bucket: Tabletop crystal ice bucket
Cooler: Small cooler for ice
Eco-Friendly Waste Bin
Small Purse Rack
Can you guarantee a specific area at outdoor locations?
No, we cannot guarantee a specific spot at outdoor locations. Outdoor locations are technically public. Beach locations in particular vary drastically each day based on tides, crowds, and other events. We will do our best to accommodate but we cannot guarantee spots. However, we will always do our best to choose the most intimate spot possible when we arrive on-site two hours in advance. We cannot arrive earlier to hold specific areas.
I don't see the beach or location I want listed. Can you accommodate other locations?
We are only able to service the areas listed on our website. If there is a location you do not see listed, it is because picnics or setups of this kind are not allowed. We have contracts with each city and are well-versed in city requirements. If it is not listed, there is no permit available to obtain either.
How does the booking process work?
We give priority to booking form inquiries, then email thereafter. The booking form provides a lot of information for you and gives us the necessary information to provide accurate quotes. If you send us an email to get a quote, we will ask you the same questions on the booking form since pricing can vary based on your location and add-on choices. Once you fill out the booking form, we will respond within 72-hours to either confirm or deny your inquiry based on availability for your given date, time, and location.
I filled out the booking form. What are the next steps?
We will respond to your booking form inquiry within 72-hours. We ask for 72-hours since we are out-of-the-office for events on the weekend. If we available, we will confirm your booking via email and send out both a deposit request and a calendar invite for your date and time. Next, we will send you our calendar to schedule a planning call with us. During the planning call, we will review the booking form which will allow you to ask questions, make changes, and for us to provide suggestions and review day-of event procedures.
Can I contact you over the phone?
Our booking coordinator is only available to clients that have already paid the deposit to reserve their spot. Each reserved guest has a planning call and thereafter has direct contact with our designers via text at our business line. If you have not paid a deposit but have questions, you can reach us via email and we are happy to answer your questions.
How much is the deposit?
The deposit is $300. For micro-weddings, the deposit is $500. If we need to book certain vendors, such as a photographer or guitarist, we will collect an additional deposit to reserve them for your date.
When is the final payment due?
The remaining payment after the deposit is due seven days prior to your event. Most changes, such as guest count, can be made up to seven days prior to your event date. We are unable to make changes within seven days because by then we have already spent money for the event.
What happens on the day of the event?
On the day of your event, we will arrive approximately two hours in advance to set up. We will send you an exact pin and photo of the setup spot to make it extra easy to find us. You and your guests will arrive at your designated start time. When your time slot is complete, we will arrive to clean up.
Is the deposit refundable?
The deposit is not refundable. However, if there are severe weather conditions (rain, excessive wind, beach advisories, etc) then we will give you a credit to use towards a future event. If you need to cancel on your own accord, please let us know 72-hours in advance of your event date. This is to ensure we have not already spent money on beverages, florals, or materials. If you let us know 72-hours or more beforehand, we will give you credit to use for a future date. If you let us know within 72-hours of your event date, we will not be able to issue a credit.
What if it rains?
We are lucky here in California to have generally amazing weather year-round, but unexpected weather conditions can occur. We check the weather regularly and will know in advance if there will be a storm or unfavorable weather. We define unfavorable weather as rain or wind over 13MPH. If there is a storm that comes unexpectedly or the weatherperson was simply incorrect, we will work with you to find a solution or provide a credit. In some cases, we can move the event to a new location or we can reschedule your event for another date.
Can I bring my dog?
Absolutely! We are big-time animal lovers and would love to host your pet. Some people even book puppy picnics to celebrate with their dogs and other puppy friends!
How far in advance do I have to make changes?
We ask that you make any changes to your booking (such as guest count) seven days or more prior to your event date. If you have changes to make within seven days, we will see if we can accommodate but most of the time we have already spent the money on materials or vendor deposits.
Can you create a custom theme?
We can do custom themes! In the case of a custom theme, we charge a $300 designing and materials fee to design and purchase for your custom event theme.
Can I bring children?
We love kids, so yes please bring them! We just ask that you are careful with any of our items and ensure that there are no damaging materials such as crayons, markers, paint, etc. We do not charge for children under three years of age.
Do you provide dessert like cakes?
We no longer provide desserts because they tend to quickly melt in the sun. You are welcome to bring your own desserts, but please be careful with damaging our items. Certain cake frosting leaves permanent stains in our linens. In general, we advise to not bring desserts because it gets hot outside especially on the beach.
Do you provide catering?
The only food we provide is via our vendor partners which includes a variety of charcuterie boards. We have found that most catering can be difficult to provide at certain locations especially on the beach. It is hard to keep food warm outdoors and other times light wind can blow around lightweight items such as lettuce. A lot of catering can be really messy. Charcuterie and small bites are really the best option for picnics!
Can I bring my own food?
You are welcome to bring your own food! We highly recommend doing traditional picnic food like sandwiches or charcuterie. Please keep in mind that you are outdoors and picnics are intimate events. There is usually not room for catering and it can be very messy if there is even a light breeze. Some of our favorite spots for catering include Mendocino Farms, Board & Brew, and The Cheese Block. The best type of catering (aside from charcuterie and sandwiches) are meals that are individually boxed. If you do bring your own food, please make sure that it isn't messy or damaging to any of our linens if spilled.